Finally, technology that works as hard as you do

Students get the messages. Parents stay informed. Schedules build themselves. Registration launches with ease. Payment plans process automatically.

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Schedules & Calendars
Group Chats
Assign Tasks
Posts & Announcements
Free forever

"We only make money when you collect money through our platform" by passing on a small ticket and registration fee to your patrons, parents, and donors.

Built by theatre people

Founded by a children's theatre co-founder and stage dad who knows how hard you work to inspire with art, not spreadsheets.

White-glove support

We handle all migration, setup, and training. You focus on the art, we make sure you are ready to go!

Trusted by schools and performing arts organizations nationwide

Features

The complete management toolkit built specifically for schools and performing arts organizations

CircleUp understands theatre, band, choir, dance, summer camps, children’s theatre classes, and the beautiful chaos of performing arts education.

Keep your entire community connected

Everyone stays informed through their preferred channel.

Native mobile app

Students, parents, cast, staff, volunteers, and teachers get iOS/Android apps to stay connected

Safe messaging

Text-like communication without sharing personal phone numbers

Smart notifications

Automatic emails, texts, and app alerts ensure important info reaches the right people at the right time

Posts & announcements

Callboard posts, schedule changes, and updates in a central feed everyone can access

Group chats

Two-way conversations for individuals and groups in whatever configuration you want, just like texting

Web access

Updates, schedules, registrations, and tickets accessible through web browsers, no app required

Coordinate complex performing arts schedules

Rehearsals, performances, and conflicts managed seamlessly, even across an entire fine arts department

Unified Calendar

Personalized Schedule

Conflict Management

Cross-Department Coordination

Automated Reminders

Mobile Access

Streamline enrollment and payments for classes, camps, and field trips

Online Registration

Custom forms for camps, classes, and program enrollment

Household Management

Parents manage multiple students from one account

Payment Plans

Flexible payment options with automated processing

Scholarship Management

Built-in scholarship applications and tracking

Waitlist Management

Automated waitlist processing when spots open

Parent Control 

Parents decide if students get their own app access

Capture donations when patrons are ready to give

Donation options at registration and ticket purchase

See who's a parent, patron, and donor in one view

Run targeted campaigns based on participation history

Tax receipts and acknowledgments send automatically

Monthly and annual giving programs

Tickets sell themselves. Patrons choose seats (or GA). You track everything.

Online ticket Sales

24/7 sales without staffing the box office

Reserved seating

Complex seating charts with full control over sections and pricing

Personal Cast & Crew Pages

Each cast and crew member gets their own ticketing page to invite friends & family to buy tickets

Discounting

Automated and robust discounting options that don’t require lots of clicks or support tickets

Box Office Tools

Handle ticket scanning, door sales, and will-call easily

See everything
clearly

Live dashboard

Registration numbers, ticket sales, and revenue updated instantly across all programs

Program analytics & insights

Track attendance, engagement, and growth across all activities with real-time dashboard reporting

Financial reporting

See income from registrations, tickets, and donations in one comprehensive view

Donor intelligence 

Connect giving history to participation and ticket purchases for targeted fundraising strategies

Multi-program reporting 

Get unified insights across theatre, choir, band, and dance programs in one dashboard

Export Everything

Download any report for accounting, board meetings, and grants
Download Reports

Handle complex performing arts operations

Production Workflows
Program Management
Auditions & Casting
  • Collect audition forms digitally
  • Schedule auditions and collect headshots/resumes
  • Manage rehearsal conflicts from day one
  • Publish and communicate cast lists instantly
Volunteer Coordination
  • Recruit and schedule volunteers without a coordinator
  • Track hours and assignments automatically
  • Communicate with volunteer teams separately
Custom Workflows
  • Build your specific processes for each production
  • Set automated task reminders for tech week
  • Create templates for recurring shows
Fine Arts Department Coordination
  • Optional unified platform for theatre, choir, band, and dance
  • Use for one program or coordinate across all
  • Shared calendars with department-wide visibility
Multi-Program Management
  • Run camps, classes, and productions simultaneously
  • Separate or connected registration flows
  • Track students across multiple activities
Administrative Automation
  • Schedule messages that send themselves
  • Automated payment reminders and receipts
  • Built-in payment plans with auto-processing

Built for your use case 

Children's Theatre Organizations

  • Complete registration system for camps, classes, and productions
  • Parents manage their entire household from one account
  • Control whether students get app access
  • Automatic payment plans and scholarship tracking

High School Fine Arts Departments

  • Complete registration system for camps, classes, and productions
  • Parents manage their entire household from one account
  • Control whether students get app access

Community Theatre with Education Programing or Mixed Age Productions

  • Complete registration system for camps, classes, and productions
  • Parents manage their entire household from one account
  • Control whether students get app access
  • Automatic payment plans and scholarship tracking

University Performing Arts Departments

  • Complete registration system for camps, classes, and productions
  • Parents manage their entire household from one account
  • Control whether students get app access
  • Automatic payment plans and scholarship tracking

Join the waitlist

We're actively building the platform and are looking for early adopters. Please join the waitlist - and we will reach out to you